AI has made internal software easier to build. The harder decision is who will maintain the integrations, test the outputs, handle exceptions, and keep the workflow working after launch. This handbook helps real estate teams compare those responsibilities alongside the costs.
Make the decision one workflow at a time
Compare an internal build, a specialist product, AI in systems you already use, or a shared foundation with workflows tailored to your operation. Each function guide explains what the work requires, where building can make sense, and what to test before committing.
Five tools to use with your team
Master scorecard. Compare what to build, what to buy, and what would change the answer across ten functions.
Build-readiness discussion. Identify gaps in data, staffing, ownership, and maintenance before committing to an internal build.
Cost worksheet. Compare implementation, staffing, vendor fees, and ongoing work over the same period, with deployment delays shown separately.
Vendor evaluation checklist. Examine accuracy, evidence, amendments, security, integrations, custom workflows, and exit arrangements.
30-day proof protocol. Test options on your own documents using an answer key, reviewer-time measurements, and agreed pass and stop thresholds.
Go straight to the function you are evaluating
Lease and finance
- Lease abstraction.
- CAM reconciliation and audit.
- Lease accounting: ASC 842 and IFRS 16.
- Critical dates and notices.
- Property tax.
Construction, facilities, and portfolio
- CAD and plan intelligence.
- Construction estimating and bid leveling.
- Facilities and predictive maintenance.
- Site selection.
- Space and asset data.
Built for a decision across teams
For real estate, finance, facilities, construction, and IT leaders evaluating the same investment. Use the framework together, then take the relevant worksheet and questions into your next budget or vendor discussion.
Want to test the cost assumptions first? Open the build vs buy calculator.