For corporate real estate and transaction management teams

Keep every transaction moving, from site shortlist to signed lease.

REAL brings broker submissions, site evaluations, proposals, negotiations and approvals into one connected workflow. Compare every offer, track what changed and carry the agreed terms into lease execution and project delivery.

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Transaction

Office relocation

Negotiation
  1. Requirement
  2. Site Review
  3. RFP
  4. Negotiation
  5. LOI
  6. Lease Review
  7. Handoff
TermBuilding ABuilding BBuilding C
Base rentRev 2 quotedRev 1 quotedRev 3 quoted
TI allowanceIncreasedUnchangedReduced
Free rentImprovedUnchangedOpen
Delivery conditionsWarm shellCold shellSecond-gen
Proposal revisionRevisedInitialRevised

Revised proposal received. Comparison ready for review.

Illustrative workflow example.

The hardest part of a transaction is keeping every step moving.

  • A transaction starts with a requirement and quickly becomes a chain of brokers, properties, documents, proposals, negotiations and approvals
  • Each new response can change the economics of the deal
  • REAL connects the information behind the deal and helps teams move from one decision to the next without recreating the work

The problem

Information is rebuilt at every step.

Transaction managers spend too much time collecting updates, rebuilding comparison tables and checking whether the latest terms match what was agreed.

Today

  1. Broker emails
  2. Separate proposals
  3. Manual spreadsheet
  4. Approval emails
  5. Lease draft

Information rebuilt at every step.

With REAL

One connected transaction recordCurrent
  • ProposalsEvery building, current terms
  • RevisionsHistory for each term
  • ApprovalsWho approved, which version
  • Next actionsOwner and milestone

Every stage uses the latest deal information.

01

Turn broker submissions into comparable opportunities.

REAL structures market surveys, available spaces, broker submissions and property information against the original requirement. Site details, floor areas, location preferences, building conditions and tour observations can be reviewed using a consistent set of criteria. Teams can prepare shortlists, compare alternatives and keep the supporting information attached to each location.

Shortlist

Criteria from Site Selection

Building A

Midtown, Floor 12 · 14,200 sf · Warm shell

Broker: landlord open on TI

TouredEval: Complete

Building B

Riverside, Floor 4 · 12,800 sf · Cold shell

Broker: parking below target

ScheduledEval: In progress

Building C

Airport corridor · 15,000 sf · Second-gen office

Broker: earliest delivery

Not startedEval: Not started
02

Compare every offer. Track every counteroffer.

Once an RFP goes out, the volume of information increases with every negotiation round. REAL structures proposals and responses into a consistent comparison, including rent, concessions, tenant improvement allowances, term, delivery conditions and other commercial requirements. Teams can review the original proposal, their counteroffer and each subsequent landlord response without rebuilding the comparison manually. Changes, outstanding items and supporting documents stay attached to the deal.

Initial proposalsCounteroffersLandlord responsesCurrent comparison
TermBuilding ABuilding BBuilding C
Base rent
RevisedInitial
Initial
RevisedInitial
Term
10 yr
10 yr
12 yr10 yr
Annual escalation
3.0%
2.5%3.0%
3.5%3.0%
Free rent
IncreasedInitial
Initial
Under discussion
TI allowance
IncreasedInitial
Unchanged
ReducedInitial
Landlord work
Scope listed
Scope missing
Scope listed
Delivery condition
Warm shell
Cold shell
Second-genWarm shell
TI allowance updated in Landlord Response v3.
  • Improved
  • Worsened
  • Unresolved

Illustrative workflow example.

03

Make every approval easier to prepare and track.

A preferred deal still needs financial review, internal alignment and the right approvals before execution. REAL brings the latest negotiated terms, property information, site evaluation and supporting documents into an approval-ready record. Open questions, owners, required reviews and approval dependencies remain visible as the deal progresses. Instead of asking for another status update, teams can see what is waiting, what changed and who needs to act.

Approval checklist

  • Preferred site selectedComplete
  • Financial reviewUnder review
  • Business approvalPending
  • LOI confirmationPending
  • Lease counsel reviewUpcoming

Source documents

  • Proposal comparison (current)
  • Site evaluation
  • Landlord Response v3
  • Tour notes

Every reviewer works from the same record.

04

Carry every agreed term into the lease.

When a deal reaches LOI, the agreed commercial terms must survive the transition into the lease. REAL connects the negotiated proposal and approved LOI with the lease review process, making changes, omissions and inconsistencies easier to identify before execution. The transaction team and legal reviewers work from the same supporting evidence.

Explore LOI to Lease

One commercial term, carried through three documents

Final ProposalTI allowance as proposedConsistent
Approved LOITI allowance as agreedConsistent
Draft LeaseTI language differsDiffers from agreed term
LOI to Lease
05

Keep every active deal moving.

Transactions can pause for weeks or months while teams wait for revised proposals, internal decisions, landlord responses or legal review. REAL can be configured around the stages, responsibilities and review steps of the organization's transaction process. Teams can track open actions, upcoming milestones and dependencies across active deals, with clear ownership and the supporting documents attached.

Active transactions by stage

Awaiting response

Property / market
Office · Market 1
Transaction manager
Transaction manager 1
Current stage
RFP response
Next required action
Awaiting landlord counter
Responsible party
Broker
Target milestone
Revised proposal due
Proposal awaiting response

Approval

Property / market
Office · Market 2
Transaction manager
Transaction manager 2
Current stage
LOI
Next required action
Complete approval package
Responsible party
Finance and business
Target milestone
Approval date
Requires approval

Lease review

Property / market
Office · Market 3
Transaction manager
Transaction manager 3
Current stage
Lease Review
Next required action
Compare draft lease to LOI
Responsible party
Legal
Target milestone
Execution target
Ready for lease review
06

Bring project management into the transaction before signature.

The project team should not discover the space for the first time after the lease is executed. Site surveys, field measurements, existing building conditions, landlord obligations and proposed delivery dates all affect what happens next. REAL carries that information into the project workflow so design, construction and facilities teams can begin preparing the scope, budget and schedule with the transaction context already available.

Explore Project Management & Delivery

Transaction view

Project view

  • Approved siteDue diligence
  • Commercial termsBudget inputs
  • Landlord obligationsDelivery dependencies
  • Site surveyPreliminary scope
  • Lease documentsTarget opening
Project Management & Delivery

The complete workflow

One transaction. Every decision connected.

From the first site requirement to the executed lease, REAL keeps the documents, decisions and outstanding work connected.

Each stage carries its source documents and agreed decisions into the next.

  1. Requirement received

    Requirement brief

  2. Sites evaluated

    Site evaluation matrix

  3. Proposals compared

    Proposal comparison

  4. Terms negotiated

    Negotiation history

  5. Approvals completed

    Approval package

  6. Lease executed

    Executed lease

  7. Project handoff

    Project handoff record

Integrations

Keep your transaction system. Connect the work around it.

REAL works with existing real estate systems, document repositories and enterprise tools.

Broker submissions, lease drafts, financial information and project documentation can be brought together through integrations or direct document input.

Workflows can be configured around the organization's approval structure, service model and document standards, without requiring teams to replace their system of record.

Your system of record

Stays in place for the deal.

  • Transaction management
  • Document management
  • Email and collaboration
  • Lease administration
  • Project management

REAL

Coordinates document comparison, approvals and handoff around it.

  • Document comparison
  • Approvals
  • Handoff

4 agents

The Portfolio Strategy agents

Agents that rank sites, model every keep, consolidate, or exit, and keep your space data current.

One agent is powerful.
A suite is transformative.

Each REAL agent is an expert in its domain, built to share context and act on what the others know. The more agents work in your portfolio, the more complete each one’s view of it becomes, and the stronger every decision your team makes.

FacilitiesRight issue. Right owner. Right action.Connect asset condition, service history, contracts, work orders and site context to prevent failures and route the work that needs attention.Explore Facilities
ConstructionCatch the gap before it becomes cost.Connect drawings, standards, estimates, bids, scope, contracts and project history from first plan through final cost.Explore Construction
Portfolio StrategyRun the portfolio decision across every location.Combine economics, leases, physical feasibility, operations, market context and external constraints to rank what to do next.Explore Portfolio Strategy
Lease AccountingFrom ASC 842 to every lease-related payment.Maintain lease accounting, validate CAM and rent changes, control payments and trace every calculation back to the governing source.Explore Lease Accounting
Lease AdministrationTurn every lease term into action.Keep rights, obligations, dates, notices and recoveries current across the full lease portfolio, with the governing clause attached to every action.Explore Lease Administration

FAQ

Stop rebuilding the deal at every stage.

See how REAL compares proposals, tracks the transaction and carries every approved decision into the next step.

  • A tailored onboarding for every enterprise.
  • Fitted to how you actually work.
  • Continuous support as your portfolio evolves.
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