What is bid leveling?

Bid leveling is restating every contractor bid so the totals cover the same scope and can be compared fairly. Bidders exclude different items, carry different allowances, and describe the same work differently, so raw totals are not comparable. Leveling normalizes them before anyone makes a decision on price.

How does REAL level bids that arrive in different formats?

Bids come in as PDFs, spreadsheets, and email text with no shared structure. Each is read, its line items mapped to the project scope, its exclusions and allowances identified, and its total restated on a like-for-like basis alongside the others.

What does it benchmark bid prices against?

Your own build history first, since comparable work you have already paid for is the strongest reference available, then market rates. Each line is flagged when it falls outside the range for similar work across the portfolio.

How is vendor performance scored?

On delivered outcomes across every project a vendor has run for you: on-time completion rate, change orders as a share of contract value, and average budget variance. The score sits next to the bid rather than in a separate system someone has to go and check.

We have our own data team. Why would we not build this?

Most enterprise construction teams could build parts of it. The question is usually whether they will, given the queue. What takes the time is not the analysis but the unglamorous work underneath it: reading bids in four formats, mapping line items to scope across trades, and maintaining a cost history clean enough to benchmark against. Teams that build it internally tend to get the dashboard and not the data pipeline.

Does this replace our procurement or project management system?

No. Those systems run the process. REAL does the analysis inside it, which is the part that stays manual today: structuring incoming bids, leveling them, benchmarking each line, and scoring the bidders.

Can you compare our as-builts against the original bid sets?

Yes. Bid leveling handles the intake side on this page; the scope and change orders agent then compares as-builts against bid sets at closeout to catch undocumented variance and work paid for twice.

Is our cost data secure?

REAL runs in a single tenant on your data, SOC 2 Type II and ISO 27001 certified, and your data is never used to train any model. Your cost history is never shared across tenants.

For construction, capital projects, and procurement teams

Level every bid against the same scope, automatically.

Contractor bids restated line by line against the scope and against what you have actually paid.

Get a dedicated demo

Take the admin out of collecting bids.

Today, 12:45 PMbid evaluation

Bids arrive as PDFs, spreadsheets, and text in the body of an email, in no shared format. They get structured into comparable line items without anyone retyping them.

Bid intake · Q3 · 12 projects

Bids received

Formats

no shared structure

PDF, XLSX, email

Structured automatically

Manual entry

Comparable line items · no retyping

An AI construction expert that levels every bid, prices every line against your own history, and scores every vendor on what they delivered.

A low bid is only low if it covers the same scope as the others
REAL reads every bid, maps it to the project scope, benchmarks each line against your build history, and scores the bidder on delivery, before anyone compares price

A low bid is only low if it covers the same scope as the others
REAL reads every bid, maps it to the project scope, benchmarks each line against your build history, and scores the bidder on delivery, before anyone compares price

An AI construction expert that levels every bid, prices every line against your own history, and scores every vendor on what they delivered.

Take the admin out of collecting bids.

Bids arrive as PDFs, spreadsheets, and text in the body of an email, in no shared format. They get structured into comparable line items without anyone retyping them.

Bid intake · Q3 · 12 projects

Bids received

Formats

no shared structure

PDF, XLSX, email

Structured automatically

Manual entry

Comparable line items · no retyping

Compare bids on the same scope, not the same total.

The lowest number is usually the one missing a line item. Every bid is mapped against the scope and restated on a like-for-like basis before anyone compares price.

Bid analysis · HVAC installation · 12 locations

Contractor A

scope complete

$412K

Contractor B

excludes demolition · −$25K

$387KFlag

Contractor C

excludes permit fees

$401KFlag

Portfolio average, last 3 yrs

$398K

Adjusted low bid · Contractor A

Price every line against what you have actually paid.

Your own build history is the strongest benchmark available. Each line is compared against comparable work across the portfolio, then against market rates, and flagged when it sits outside range.

Cost benchmark · Nashville remodel

Flooring

portfolio avg $11.80 · +20%

4,240 sq ft × $14.20Flag

Electrical

portfolio median $58,400 · in range

$62,000

Millwork

in range

$38,000

Shelving

in range

340 lft × $82

Based on 23 prior builds · 1 line above range

Score vendors on what they delivered, not what they promised.

On-time completion, change order rate, and budget variance across every project a vendor has run for you. The bid and the track record arrive in the same view.

Vendor score

Contractor A · 4 years history

B+

14 projects delivered

Projects completed

Delivered on schedule

12 of 14

Change orders

6% of value

Budget variance

+2.1% avg

Carry every exclusion into the scope record.

An exclusion spotted during leveling is a change order waiting to happen. It gets logged against the project before the contract is signed rather than discovered after.

Bid Evaluation

Agent

Scope & Change Orders

Agent

Live context update

Contractor B excludes demolition → Scope & Change Orders

Auto

Gap logged before award

Scope

Carry the award into the rest of the build.

The awarded bid sets the baseline the rest of the project works from. Estimating & Design-to-Budget checks it against the approved budget, Scope & Change Orders tracks every gap and change against it, and Project Cost Control carries it into the live project forecast.

Explore Project Cost Control

Bid Evaluation

Agent

Construction

Agent

Related workflows

Estimating & Design-to-Budget → /solutions/construction/estimating-budgeting

Budget

Scope & Change Orders → /solutions/scope-and-change-orders

Scope

Project Cost Control → /solutions/construction/project-cost-control

Forecast

10 agents

From first plan to operational handoff.

REAL connects plans, specifications, standards, estimates, bids, contracts, schedules and project history so construction teams can plan, price, coordinate and control delivery through opening and closeout.

Plan & Validate

Estimate & Procure

Control Delivery

One agent is powerful.
A suite is transformative.

Each REAL agent is an expert in its domain, built to share context and act on what the others know. The more agents work in your portfolio, the more complete each one’s view of it becomes, and the stronger every decision your team makes.

FacilitiesRight issue. Right owner. Right action.Connect asset condition, service history, contracts, work orders and site context to prevent failures and route the work that needs attention.Explore Facilities

ConstructionCatch the gap before it becomes cost.Connect drawings, standards, estimates, bids, scope, contracts and project history from first plan through final cost.Explore Construction

Portfolio StrategyRun the portfolio decision across every location.Combine economics, leases, physical feasibility, operations, market context and external constraints to rank what to do next.Explore Portfolio Strategy

Lease AccountingFrom ASC 842 to every lease-related payment.Maintain lease accounting, validate CAM and rent changes, control payments and trace every calculation back to the governing source.Explore Lease Accounting

Lease AdministrationTurn every lease term into action.Keep rights, obligations, dates, notices and recoveries current across the full lease portfolio, with the governing clause attached to every action.Explore Lease Administration

FAQ

Bid leveling is restating every contractor bid so the totals cover the same scope and can be compared fairly. Bidders exclude different items, carry different allowances, and describe the same work differently, so raw totals are not comparable. Leveling normalizes them before anyone makes a decision on price.
Bids come in as PDFs, spreadsheets, and email text with no shared structure. Each is read, its line items mapped to the project scope, its exclusions and allowances identified, and its total restated on a like-for-like basis alongside the others.
Your own build history first, since comparable work you have already paid for is the strongest reference available, then market rates. Each line is flagged when it falls outside the range for similar work across the portfolio.
On delivered outcomes across every project a vendor has run for you: on-time completion rate, change orders as a share of contract value, and average budget variance. The score sits next to the bid rather than in a separate system someone has to go and check.
Most enterprise construction teams could build parts of it. The question is usually whether they will, given the queue. What takes the time is not the analysis but the unglamorous work underneath it: reading bids in four formats, mapping line items to scope across trades, and maintaining a cost history clean enough to benchmark against. Teams that build it internally tend to get the dashboard and not the data pipeline.
No. Those systems run the process. REAL does the analysis inside it, which is the part that stays manual today: structuring incoming bids, leveling them, benchmarking each line, and scoring the bidders.
Yes. Bid leveling handles the intake side on this page; the scope and change orders agent then compares as-builts against bid sets at closeout to catch undocumented variance and work paid for twice.
REAL runs in a single tenant on your data, SOC 2 Type II and ISO 27001 certified, and your data is never used to train any model. Your cost history is never shared across tenants.

Level every bid against the same scope, automatically.

An AI construction expert that levels every bid, prices every line against your own history, and scores every vendor on what they delivered.

An AI construction expert that levels every bid, prices every line against your own history, and scores every vendor on what they delivered.

Take the admin out of collecting bids.

Compare bids on the same scope, not the same total.

Price every line against what you have actually paid.

Score vendors on what they delivered, not what they promised.

Carry every exclusion into the scope record.

Carry the award into the rest of the build.

From first plan to operational handoff.

Plan & Validate

Estimate & Procure

Control Delivery

One agent is powerful. A suite is transformative.

FAQ

What is bid leveling?

How does REAL level bids that arrive in different formats?

What does it benchmark bid prices against?

How is vendor performance scored?

We have our own data team. Why would we not build this?

Does this replace our procurement or project management system?

Can you compare our as-builts against the original bid sets?

Is our cost data secure?

Initial agents live in two weeks.

One agent is powerful.
A suite is transformative.