For finance, accounting, and controllership teams
REAL reads each invoice, codes it, checks it against the lease, and sends only the exceptions to your team.
Why it matters
Manual invoice processing runs days and longer when a charge has to be checked against the lease by hand. REAL reads every payment document, splits it correctly, and checks each charge against the lease that governs it, so the wrong charge is caught before it is paid.
1.2B sq ft
analyzed across enterprise portfolios
8M+
tasks processed across enterprise portfolios
14%
average cost reduction across portfolio
Vendor invoices, landlord and NNN statements, CAM and OpEx reconciliations, and remittances, in any format, with every field linked back to the source document.
Inbound · 1,240 documents this month
Landlord statement
Q4 CAM true-up
Vendor invoice
janitorial · 12 sites
Fields extracted
vendor, dates, amounts, line items, terms
Every field linked to source
REAL splits base rent, CAM, tax, and insurance into separate lines, assigns the property, entity, and period, and applies your coding rules.
NNN invoice · 4200 Main · $18,410
Base rent
$12,000
CAM estimate
$3,900
Real estate tax
$1,810
Insurance
$700
REAL compares every charge to the lease’s scheduled rent, escalations, exclusions, and caps, and flags the ones that do not match before they are paid.
Exception · 4200 Main · Q4 CAM
Capital repair in CAM pool
§7.4(c) excludes
Escalation billed at 8.4%
5% cap · §4.1
Base rent and tax
$5,300 held for review
Invoices that reconcile against the lease process straight through. Duplicates, mismatches, and out-of-tolerance charges go to review with the discrepancy and the clause in view.
This week · 1,240 documents
1,032
processed straight through
208
sent to review, with clause
Approved, coded entries post to Yardi, MRI, or your ERP with an audit trail, and recoverable and pass-through classifications carry into ASC 842 and IFRS 16 treatment and CAM recovery.
Posted · batch 2025-12-03
Recoverable
CAM, tax, insurance
Non-recoverable
ASC 842 / IFRS 16
Audit trail retained
The REAL Suite
Each REAL agent is an expert in its domain, built to share context and act on what the others know. The more agents work in your portfolio, the more complete each one’s view of it becomes, and the stronger every decision your team makes.
Lease Accounting
Compliance breaks when the accounting and the underlying lease drift apart, usually after a modification or a missed amendment. Holding the lease itself as the source of truth keeps the calculations defensible. REAL maintains auditable, current lease data and runs ASC 842 and IFRS 16 calculations from it, so compliance is held continuously rather than rebuilt at quarter close.
Every figure an auditor questions should link to the clause it came from. When the trail from entry to source is one click, the audit gets shorter. REAL keeps each calculation tied to the source lease, so a number can be traced to its origin without a manual document hunt.
A lease modification should flow through to the accounting automatically, not wait for someone to notice. REAL works from a single lease record shared across the platform, so when a term changes the accounting reflects it, and lease administration and finance are working from the same source rather than reconciling two versions.
Yes. Classifications, remeasurements, and adjusting entries post to your ERP on schedule, each with the clause reference and audit trail attached, so nothing gets re-keyed between the lease system and the books.
Lease AP Automation
Mostly manual keying, coding, and routing across many vendors and formats. A single NNN invoice has to be split into rent, CAM, tax, and insurance before it can post, and none of it is checked against the lease.
Benchmarks vary by source and automation level. Ardent Partners’ State of ePayables 2025 puts best-in-class teams roughly 79% below all others, and IOFM puts manual processing around $6.30 per invoice against $1.45 with high automation.
Invoices that reconcile cleanly post with no human touch. Best-in-class organizations reach roughly 35% or more on the 2025 benchmark. The rest still route most invoices through a person.
Traditionally it is invoice plus purchase order plus goods receipt. Most real estate spend is non-PO, so the equivalent is invoice plus lease terms plus accounting context. The lease does the job the purchase order does elsewhere.
Split base rent, CAM, tax, and insurance to the correct GL account, entity, and period, rather than posting one rent line. REAL applies your coding rules and links each line to the source.
It compares each charge to the lease’s scheduled rent, escalations, exclusions, and caps, and flags deviations with the clause attached, so an excluded charge or a misapplied escalation is caught before payment.
Recoverable and pass-through charges such as CAM, tax, and insurance are billed through per the lease. Non-recoverable costs are not. The classification drives both what you can recover and how it is accounted for.
No. REAL overlays Yardi, MRI, and your ERP, adding lease-aware checking and coding under human review. Your systems of record stay the source of record.
Flagging a disallowed charge before payment prevents the overpayment the annual CAM audit would otherwise have to claw back later.