For lease administration and real estate teams
Every option, notice window, and escalation across your portfolio, tracked to the clause and surfaced while there is still time to negotiate.
Why it matters
REAL tracks every renewal, option, and escalation across your portfolio against the lease that governs it, so your team decides while the option is still open, with the market and the clause in front of them.
1.2B sq ft
analyzed across enterprise portfolios
8M+
tasks processed across enterprise portfolios
14%
average cost reduction across existing REAL clients
REAL pulls the base term, option terms, notice windows, delivery requirements, and escalations from each lease and links every date to the clause it came from.
Critical dates · Master Lease · Austin
Renewal option
notice due Apr 12 · 178 days out
Notice method
certified mail to landlord notice address
Escalation
3% annual
“Tenant shall give Landlord written notice no later than 180 days prior to expiration.” — Master Lease §12.3(a)
147 dates tracked
REAL holds every notice window and prepares the notice the lease requires, addressed as the lease specifies, then routes it to your team for review.
Renewal option · Austin · Apr 12
Notice prepared
Delivery
certified mail · landlord notice address on file
Escalates to Director if unacknowledged
No missed window, no right lost to a calendar.
3 notices in review
Current rent, market rent, remaining options, co-tenancy status, and the notice deadline for each upcoming renewal, side by side, so your team negotiates from data.
Renewal review · Dallas · Knox St
Current rent
Market rent
Options remaining
Notice deadline
Recommendation
REAL prepares the exercise or non-exercise in the required form, to the address the lease specifies, and retains proof of delivery on the record.
Option exercise · Chicago · Michigan Ave
Form
written, irrevocable · §12.3(a)
Delivered
certified mail · receipt on file
Confirmation retained
Filed to lease record
A renewal that becomes reasonably certain to be exercised changes the lease term. REAL hands the decision to lease accounting to remeasure the right-of-use asset and lease liability.
Lease accounting handoff · Tampa
Option exercised
5-year extension · §3.2
Lease term
ROU asset
ASC 842 / IFRS 16
Traced to source clause
Go deeper
Every workflow, one context
Lease, financial, construction, facilities, and portfolio workflows run on the same asset or location context. What one workflow learns becomes usable by the next, without rebuilding the evidence every time.
Contract Renewal
Extract every date from the lease itself and watch it continuously with staged alerts and clear ownership, rather than a spreadsheet one person maintains. REAL abstracts the dates and terms, tracks them across the portfolio, and gets the decision to the right owner before the window closes.
Renewal-notice and option-exercise deadlines, termination and break windows, expiration, escalations, CAM-audit windows, and TIA submission deadlines. The renewal-notice deadline is among the highest-risk, because the notice date, not the expiration date, is what gets missed.
Commonly 90 to 180 days before expiration, and some leases require 9 to 12 months. Commercial notice terms are contractual, not statutory, so the exact window, delivery method, and form are set by the specific lease.
The option can be lost, which leaves you renegotiating at market rent, with holdover risk if you stay past expiration. Some jurisdictions allow equitable relief in narrow circumstances, but it cannot be relied on.
Premium rent for staying past expiration without a signed extension, typically 150 to 200% of base rent, often plus additional rent such as CAM, taxes, and insurance. The exact figure is set by the lease.
REAL prepares the notice the lease requires, in the form and to the address the lease specifies, and routes it for review.
If exercise is reasonably certain, the option term is included in the lease term, which increases the right-of-use asset and the lease liability. A surprise exercise forces a remeasurement.
NNN, gross, and modified-gross leases, plus letters of intent, amendments, and work letters. Scanned, redlined, and inconsistent formats are the expected case, not the exception.
Seeing the decision months ahead, with market and option data in one place, lets you negotiate instead of reacting to the landlord’s clock.